Privacy Policy
Last Updated: 22/09/26
1. Introduction
Welcome to Codebased Ltd. We are a bespoke software development agency committed to protecting your privacy. This Privacy Policy outlines our practices regarding the collection, use, and disclosure of your information when you use our website and the choices you have associated with that information.
2. Information Collection and Use
On our website, we collect information only when you fill out one of our forms. This may include your name, email address, and any other information you choose to provide. We use this information primarily to respond to your inquiries and improve our services. Additionally, we use Google Analytics to analyse website traffic for enhancing user experience and for marketing purposes. Section 6 explains the business contact details we use to email companies about our services.
3. Use of Data
Codebased Ltd uses the collected data for various purposes:
• To provide and maintain our service
• To notify you about changes to our service
• To allow you to participate in interactive features of our service when you choose to do so
• To provide customer support
• To gather analysis or valuable information so that we can improve our service
• To monitor the usage of our service
• To detect, prevent, and address technical issues
4. Data Protection
We are committed to protecting your data. We employ a variety of security measures, including SSL encryption, to ensure the safety of your personal information.
5. Compliance with GDPR
As a business compliant with the General Data Protection Regulation (GDPR), we respect your rights regarding your personal data. These rights include accessing, correcting, and requesting deletion of your personal information.
6. Business Outreach
This section covers how Codebased Limited, registered in England and Wales with company number 14451447, uses business contact details to email companies about our services. If you have any questions about it, please contact us via our website.
What we collect
• Your name and your role, for example company director
• Your work email address
• Your company's name and company number
• Publicly available information about the business
Where it comes from
We get it from the Companies House register, from the company's own website, and occasionally from other public sources that print a work email address, such as a company press release or a news article.
Why we use it
To contact businesses about services we think are relevant to them. We only do this with limited companies and limited liability partnerships (LLPs). We don't contact sole traders or partnerships this way.
Our lawful basis for this is legitimate interests.
How the emails are written
An AI agent we built researches the business and drafts the email. A person reviews every email before it's sent. We don't make any automated decisions about you that have legal or similarly significant effects.
How long we keep it
We delete our research notes after 12 months if there's no ongoing conversation between us. If you ask us not to contact you, we keep only what we need to make sure we never do: your name, email address, company number and the date you asked. We hold that on a suppression list.
Your rights
You can object at any time by replying to our email or contacting us via our website, and we'll stop contacting you permanently. You can also ask for a copy of the information we hold about you, or ask us to delete it. If you ask us to delete it, we will, apart from the suppression list entry that stops us contacting you again.
If you're unhappy with how we've handled your information, you can complain to the Information Commissioner's Office (ICO) at ico.org.uk.
7. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.
8. Contact Us
If you have any questions about this Privacy Policy, please contact us via our website.